1.Office Support
General • Receptionist support (attending phone calls, attending to guest/ visitors/ vendors) • Courier arrangement (local and overseas) • Office maintenance (cleanliness, neatness, lightbulb replacement etc) • Checking mailbox • Providing general administrative support to all, eg. Copying, binding, filing, shredding, scanning, loan of PC, etc and any other adhoc administrative duties • Running errands to post office, banks, law firms etc at ad-hoc basis. • Monitoring and coordination of office operations like stationeries, pantry items, water dispenser, copier cartridge order • Office purchases (adhoc if any, to involve with sourcing vendors/ negotiation/ quotation) • Attending servicing request (eg. renewal of fire extinguisher) • Attending building maintenance matter (i.e. fire drill) • Arrangement of office cleanliness service (routine cleaning service, disinfection service, pest control etc) • Support the office renovation job • Other adhoc office general related job (IT related admin support etc.)
Travel Arrangements • Assisting other team members in booking of flights/hotels/ transfer • Assisting other team members for timely processing of expense claims
2.Secretarial Work • Support for pre-meeting arrangement (i.e. meeting room booking, conference call ID, etc) • Support for event arrangement (i.e. lunch, birthday, dinner etc and any other adhoc reservation request) • Support team members in handling the expenses/claims, calendar scheduling on appointments & meetings, running ad-hoc duties/errands for senior managements (mostly for CEOs)
3.Support Admin Team for accounting/compliance/disbursement/HR
Accounting • Preparations of cheque payment to vendors and updating checklist for Cheque Payments in excel sheet. • Handling of cash and cheque deposits into bank to meet accounts submission • Updating of all disbursements expenses into Disbursement Checklist • Other accounting related support for the team members (Remittance related admin support etc.)
HR • Preparation for All New Employees and Leaving Employees:- Application / Termination for Secom Security card, Tenant Card Coordination of information for printing of name cards prepare stationery, office equipment, etc arrange for hotel and housing whenever necessary orientation on office environment (cabinet allocation, stationery, pantry, meeting rooms, office equipments, washrooms, etc)
Others • Providing support for any other administrative duties for team members |